Description : AP/AR CREDIT ASSISTANT. Company : Fraser Alexander (Pty) Ltd.. Location : Gauteng

PURPOSE

To ensure the timeously capturing of invoices, statements and payment of suppliers per agreed terms in order to optimise cash flow, minimise risk and retain outstanding balances at acceptable levels.

To ensure the timeously issuing of invoices, statements and the collection of the customers book in order to optimise cash flow, minimise risk and reduce outstanding balances to acceptable levels.

RESPONSIBILITIES

Reporting

Assist in preparation of accurate reports on creditors ageing, outstanding creditors,

etc. Assist with preparation of accurate reports on debtors ageing, business chain,

outstanding debtors, impairment of debtors, etc.

Governance

Comply with relevant accounting policies and procedures. Ensure compliance with

relevant legislation (Income Tax Act, Value Added Tax Act, International legislation,

etc.) including legislative amendments and industry best practices. Assist in preparing

the annual audit file for external auditors, various reconciliations and assist external

auditors with queries. Assist internal audit during annual internal audit process.

Supplier Management

Assist with maintaining complete and accurate creditor records (Incl. trade and cash

book creditors). Ensure timeously capturing of creditors invoices and supplier credit

notes to enable payment according to agreed terms. Review invoices and supporting

documentation for correctness. Obtain proof of delivery from supplier or sites. Prepare

reconciliations of statements and balances. Import payment batch into banking

system. Issue proof of payment to suppliers when required. Follow-up on creditor

related issues and the tracking thereof. Comply with internal control systems, as well

as new policies or controls to be implemented. Conduct ad hoc financial investigations.

Comply with delivery of services against SLA’s entered.

Customer Management

Assist with maintaining complete and accurate debtor records. Capturing of debtors

invoices and credit notes to enable timeous debt collection and revenue recognition.

Perform reconciliations of statements and balances. Follow-up on debtor related

issues and the tracking thereof. Comply with internal controls as well a new policies or

controls to be implemented. Preparation and posting of intercompany invoicing.

Ensure customer SLAs are adhered to

QUALIFICATIONS

Grade 12 with Accounting

A Finance diploma will be advantageous

EXPERIENCE

2 – 5 years finance administration or clerical experience

Relevant industry (mining, mining services, construction, heavy industry etc) will be

Advantageous

SKILLS, QUALITIES AND ABILITIES

Understanding of the creditors function

MS Office

FA policies and procedures

Communication skills

Conflict management

Problem solving

Analytical skills

Emotional intelligence, calm under pressure, stress management

Teamwork and support

Ethical, Accountable, Reliable, Excellence-oriented

Assertiveness, Resilient

Closing Date: 27 March 2023